Master the art of table and chair placement at outdoor weddings with strategies that consider guest comfort, space utilisation and aesthetic harmony, ensuring a memorable and beautiful setting.
Outdoor weddings offer a unique and picturesque setting for a couple’s special day. However, arranging tables and chairs in an outdoor environment presents its own set of challenges. Here are the ten most effective strategies for table and chair arrangements at outdoor weddings, ensuring guest comfort, optimal space utilisation and an overall great look and finish!
1. Assess the venue layout
Before planning your seating arrangement, thoroughly assess the venue layout. Identify key areas such as the ceremony site, reception space, dance floor and walkways. Understanding the flow of the venue helps in strategically placing tables and chairs, ensuring easy movement and accessibility. A site visit will definitely help with this, so liaise with the venue and get something into the diary!
2. Consider the weather
The weather, especially here in the UK, can significantly impact outdoor weddings. Use weather-resistant furniture and showerproof tables and chairs, for instance, and have contingency plans, such as tents or canopies, to protect guests from unexpected rain or harsh sun. Ensure that tables and chairs are stable and can withstand wind and other outdoor elements. Our outdoor rattan sets are great examples of weatherproof furniture for hire for outdoor weddings and events.
3. Optimise the available space to its full potential
Maximise the available space by strategically placing tables and chairs – in other words, think about it! Avoid overcrowding by leaving adequate space between tables for easy movement. Consider the shape and size of the tables to determine the best arrangement. Round tables often facilitate better conversation, while long banquet tables can create a communal atmosphere.
4. Prioritise guest comfort
Comfort is paramount, especially for outdoor weddings. Choose comfortable chairs with cushions and ensure that they are not placed directly under the sun. Provide shade options like umbrellas or marquees, and consider the ground surface when selecting chair types to ensure stability and comfort. Hardwood furniture is a great option for this type of event, with tables and chairs being both robust and comfortable for outdoor seating.
5. Create a cohesive look
Ensure that the table and chair arrangement complements the overall look and feel of your wedding. Use matching styles and colours that match the wedding theme. Incorporate natural elements like flowers, greenery and rustic furniture to blend seamlessly with the outdoor environment. It’s this attention to detail that will help to make all the difference.
6. Plan for accessibility
Make sure that all guests, including those with mobility issues, can easily access the seating area. Provide clear, wide pathways and avoid placing chairs and tables on uneven ground. Reserve easily accessible seating for elderly guests and those with special needs.
7. Incorporate functional zones
Divide the outdoor space into functional zones, such as dining areas, lounging spaces and activity spots. These clearly defined zones help in organising the space better and provide guests with designated areas for different parts of the event, such as the ceremony, dinner and dancing. Everyone then knows where they are and what they are supposed to be doing!
8. Use decor to best effect
Create focal points using beautiful wedding decor like a decorated floral arch, light up letters or numbers, or a striking floral arrangement. These decorative elements help in orienting the seating arrangement around key features, making the space look more organised and thought out.
9. Flexible seating options
Provide a mix of seating options to cater to different guest preferences. Use a combination of chairs, benches and lounge seating to create a dynamic and comfortable environment. Flexible seating also allows guests to choose where they feel most comfortable, enhancing their overall experience. Sofas and armchairs for hire are a classic example of this, offering a comfortable, relaxed area to have a bit of a time-out from the celebrations!
10. Consider the view
Take advantage of the natural beauty of the outdoor venue by positioning tables and chairs to optimise the view. Ensure that the seating arrangement allows guests to enjoy scenic vistas, such as a beach front, garden or even a mountain backdrop. This enhances the overall ambience and provides a memorable experience and talking point for everyone.
Mastering the art of table and chair hire at weddings and events is, therefore, a bit of a science. OK, so more so common sense, but there’s something to be learnt from reading the above information, and perhaps something that you hadn’t thought of.
Table and chair hire is simple and straightforward with easyEventhire, so don’t hesitate to browse and hire securely online today with the experts!
