Navigate the complexities of selecting tables and chairs for hire that fit the purpose and style of your event with these expert tips. From understanding seating capacities to matching the decor, these insights will help you make the right choices.
Choosing the right tables and chairs for hire is crucial for creating a comfortable and stylish environment at your event. Seasoned event planners dedicate some time well in advance to this topic, knowing that (a) it’s worth planning in advance and (b) the best tables and chairs for hire get booked up well ahead of time, especially when planning a party or event during peak event season. Whatever event you are planning, these expert tips will help you navigate the complexities when it comes to table and chair hire, and will certainly help you to make the best informed decisions.
Understand your event needs
Start by identifying the purpose and requirements of your event. Consider the number of guests attending, the type of event (formal or informal) and the activities that will take place. Understanding these factors will guide your choice of tables and chairs. OK, so the furniture might not be the most exciting of elements to organise, but it definitely goes a long way in helping you to achieve the look you want.
Determine seating capacity
Calculate the number of guests you expect to attend to determine the seating capacity required. Ensure that there is enough seating for all guests, taking into account any special seating arrangements such as head tables or VIP seating. The last thing you need is to be short of chairs or, worse still, overbooking the number of chairs you need and have piles of chairs that you are paying for stacked in the corner.
Consider the event venue
Take into account the venue where your event will be held. Consider the space available, the layout of the venue and any restrictions that may affect your choice of furniture. Measure doorways, hallways and lifts to ensure that the tables and chairs can be easily transported and set up. This is especially important in older event venues, where access is often a problem.
Choose appropriate table shapes
Select table shapes that suit the style and layout of your event. Round tables encourage conversation and are ideal for smaller gatherings or formal dinners. Rectangular tables maximise seating capacity and are suitable for buffet-style meals or conferences. Round banquet tables are available in incremental sizes from 3ft all the way up to 7ft here at easyEventhire, and likewise for trestle tables. However, the world of banquet tables and chairs is much more than just wood-topped tables. Melamine-topped tables are very much in fashion at the moment due to the fact that you don’t need tablecloths to cover them, like you would do the wood-topped tables, helping to create a modern look and finish (and also saving on the price of the tablecloth hire at the same time).
Match the decor and theme
Ensure that the tables and chairs complement the overall decor and theme of your event. Choose colours, materials and designs that align with your event’s look. For a modern, pastel-colour theme corporate hospitality event, for instance, our biscuit fabric Rio chairs offer a great option, with their neutral colour and cushioned chair option, providing both comfort and style in abundance.
Prioritise comfort when choosing tables and chairs for hire
And talking about comfort, this is key to ensuring that guests enjoy your event. Choose chairs with adequate back support and cushioning, especially for events that involve extended periods of sitting. Test the chairs yourself to ensure they are comfortable and sturdy.
Opt for quality and durability
Invest in high-quality tables and chairs that can withstand frequent use and various weather conditions if your event is outdoors. Quality furniture not only enhances the overall appearance but also ensures safety and longevity. Options for indoor banqueting chairs are plentiful such as Napoleon chairs, Chiavari chairs and cross back chairs in a variety of frame colours, and for outdoor events, why not consider outdoor rattan furniture hire sets to provide comfort and a degree of style.
Consider flexibility and versatility
Choose tables and chairs that are versatile and can be easily adapted to different seating arrangements. Folding tables such as high bar table and folding cocktail table, and stackable chairs such as the deluxe folding chair are practical options for events where space is limited or where furniture needs to be set up and removed quickly.
Plan for logistics
Ensure that there is ample time allocated for setup before the event begins, and that arrangements are made for furniture removal afterward. Liaising closely with your preferred furniture hire company will mean that things will go to plan as much as they possibly can do!
Budget wisely
Set a budget for your table and chair rentals and stick to it. Compare quotes from multiple suppliers to find the best value for your money. Here at easyEventhire, we like to think that we have the best range at the best prices, as we’re here to keep life simple, hassle-free and affordable. We all have budgets to work to, and even though you might think that tables and chairs for hire are a good way to save some cash, be wary of choosing cheap tables and chairs for hire – you’re likely to receive what you pay for!
Hopefully, these tips have provided you with an insight of how to choose the best tables and chairs for hire for your event. And, with the amount of companies out there in today’s furniture hire sector, you’ll probably end up being spoiled for choice.
Of course, we’d hope that you’ll turn to the team here at easyEventhire to source all your event tables and chairs, as our team is poised to assist you from start to finish.
With all this in mind, therefore, don’t hesitate to browse and place your secure order online 24/7, safe in the knowledge that you are putting your faith in the hands of the experts!
