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Top tips to help you find the perfect event venue in London

Check out today’s article from the experts at easyEventhire which offers you some top tips to help you find the perfect event venue in London!

perfect event venue in london

In today’s blog, we take a look at helpful tips for when you are looking for your perfect event venue in London. Hopefully these will be useful in your quest!

London is one of the best cities in the world for holding events, Why? Because the city is hugely diverse and rich in history. Whether you are organising an ultra-modern and contemporary corporate event, a professional trade show or exhibition, or a fine dining occasion in one of London’s iconic event spaces, you are sure to find the perfect event venue in London, with just a little research and effort.

perfect event venue in london
Our top tips below will help you find your perfect event venue in London!

So, let’s take a look at our helpful tips.

Consider the type of event

We’ve just touched on the fact that events can be so diverse in type, and this will determine the type of venue that you are looking for. The perfect event venue in London will be different if you are organising an outdoor festival to if you are organising a conference. The nature of the event you are organising, therefore, is key to determining your perfect event venue in London.

Did you know that the Tower of London, each year, sets up large marquees in the dry moat to hold Christmas party nights in December for thousands of people? Did you know that Tobacco Dock in the East of London is a superb event space which holds multiple exhibitions, trade shows and corporate events across the year? And did you know that the iconic Natural History Museum is one of the most sought after event spaces in the capital?

All these are examples of wonderful, different and unique event spaces, one of which might represent the perfect event venue in London for your particular project.

Location, location, location

Once you’ve narrowed your perfect event venue in London down to two or three (ie the ones that you deem to be suitable for the type of event you are organising), then you’ll need to consider more detail. One of these is the location, which is absolutely critical. If it’s a corporate event for your employees, then try to keep it close to your offices if you can – after all, you know that the office is convenient for the vast majority of guests, as they go there every day.

Likewise, if it’s an event such as an exhibition that you are organising, where you are also trying to attract international guests, then you’ll need to think of transport links from the international airports – is there a tube line? Or will guests be dependent upon taxis?

Also, have a think about accommodation. Whilst this probably won’t fall under your umbrella of things to organise or fund, many guests may want to make a night of it and stay in a hotel, for example. Are there plenty of these around, at reasonable prices?

And, finally, if people decide to drive to your event, is there plenty of car parking on site? These are all considerations which you should keep in mind when trying to decide on the perfect event venue in London for you.

Set a budget and stick to it

A bit like when you are organising a wedding, you need to have a budget and, more importantly, you need to stick to it! It’s so easy to let spend get out of hand, with a little overspend here and a little extra there – it all adds up! Put your spreadsheet skills to the test and keep tabs on everything you are spending. We all have budgets to work to when organising events, and so make sure you are always 100% in control of your spend!

Work with preferred & trusted event hire suppliers

Most temporary events will need to hire in temporary event equipment, and you’ll be pleased to hear that London is a hotbed of event hire London companies. Whether you need AV equipment, staging, pipe and drape, entertainment, event furniture, catering equipment or more, you can hire in the quantities you need with event hire companies in London such as easyEventhire, for instance.

If you’ve been in the industry for a few years, then the chances are that you will have a list of preferred suppliers and contractors that you work with on a regular basis. If not, then ask around or go onto Google and search away! You will have no problem finding some epic event hire companies who will be able to assist you create the best event in your perfect event venue in London. You can even find wedding event hire companies if that’s what you’re planning!


And finally, once you have decided on your perfect event venue in London, get your negotiating hat on. Bear in mind that venues have lost a couple of years of revenue due to the COVID pandemic, and so are now very keen to recoup some losses. They will be as keen for you to hold your event in their venue as you are to hold it there. Don’t be afraid to ask for the best price – after all, you could potentially be offering them repeat business if it goes well!

Hopefully these tips will help you find the perfect event venue in London when the time comes. And remember, don’t forget to check out the range of event equipment rental London at easyEventhire. Browse and place your secure order online 24/7 and put your faith in the hands of the experts! And remember, if you order more than 30 days in advance, you can get a 10% discount on the price of your hire equipment!