Read today’s blog about how to make your event budget go further, with the experts from easyEventhire!
In today’s article, we take a look at how you can stretch your event budget – after all, we all have budgets to work to, and it can sometimes seem like the impossible is being asked of you!
Build a long term relationship
This might seem obvious if you are responsible for a recurring annual event. However, for those event organisers new to the industry or who have been tasked with producing a one-off event for their company or organisation, then it might not be so obvious at all.
You’ve heard the phrase, ‘people buy from people’. You hear this mentioned a lot in the world of exhibitions and trade shows, which rely on face-to-face interactions and networking between industry professionals. Whether it’s Zoom, Microsoft Teams or Google Meets, it just isn’t the same! People enjoy interacting with others, and building a relationship is absolutely critical in the world of event planning. OK, so they may not be able to help you with the price of your venue, but you can bet your life that they will be able to assist you with other elements of your event which will save you money down the line, all of which helps your event budget!
Negotiate
And whilst many of us don’t like to, it’s really important that you get your negotiating hat on at every turn as you strive to keep your event budget on track. This is something we always advise couples to do as part of their wedding planning – create a budget and stick to it. The same can be said for any event – it’s essential that you create an event budget, outlining and detailing as many of the elements that you need to arrange, along with a monetary value assigned to each. This will help you keep everything on track!
Don’t be afraid to ask, ‘what’s the best price you can do for me’. Of course, it’s always worth considering your bargaining power in advance of any conversation, but a gentle nudge in the right direction and most vendors and contractors will be able to do something for you. Shave a little cost here and there, and you’ll be amazed at how quickly your event budget savings start to accumulate.
Theme the event to suit your event budget
Depending upon the brief you have for your event organising, you can try to ‘lead’ the client or the decision maker down a path which suits you and your event budget. For instance, if you’ve got free rein, plan an event where you know you can make savings – you might have a great relationship with a particular venue or supplier, for instance.
Hire, don’t buy
One of the traps that many event organisers fall into when they realise that they need furniture for events is that they buy it. That’s fine, but expensive. And, after the event, you’ve them got to sell it on – lots of hassle! That’s why experienced event organisers will look to hire furniture for their events, as this way, you pay a fraction of the cost of buying it, and a company delivers it before your event and collects it afterwards – what could be simpler!
There are plenty of event hire companies such as easyEventhire in the UK, all of whom will be able to provide a great service when it comes to event furniture hire and much more. Event equipment hire prices can also be viewed on many of the websites, helping you factor in prices for your budget.
Hire local
Once you’ve made the decision that you are going to hire your event equipment, then make sure you hire local. Why? Because the transport costs that an event hire company will charge you will be dependent upon where your event is compared to their distribution centre. There’s little point in hiring furniture from a company in London if your event is taking place in Manchester – even if the equipment hire prices are attractive, the transport cost will be high!
Work with a nationwide event hire company such as easyEventhire – that way, you get all the benefits of working with a national company but on a regional level…and with affordable transport costs. Event furniture hire near you with prices, therefore, is available, you just need to go in search of it, and Google will definitely help you with this! So, just remember, whilst the event hire prices of some companies might look attractive, is that really the total cost you would need to pay?
Accurate numbers
And finally, try to work with as accurate guest numbers as possible. OK, so a small percentage of guests will cry off the day of your event due to illness or other reasons, but it’s important to get accurate numbers for a variety of reasons – for catering, for equipment hire and so on. The last thing you want in your event budget is to be paying out for guests who are not even there!
So, when it comes to stretching your event budget, hopefully these tips will help you along the way. And we can’t finish an article like this without mentioning the fact that if you place your order with easyEventhire more than 30 days in advance, you will receive s 10% discount on your equipment hire price – yet another cost saving!
Don’t hesitate to browse and place your secure order online 24/7 with the nationwide furniture hire and catering equipment hire experts at easyEventhire – we can’t be beaten, and you’ll be amazed at just how far your event budget will stretch!
