Chair and table hire plays a bigger role in accessibility than most organisers realise. From wheelchair-friendly tables to supportive chairs, inclusive furniture choices can transform events into welcoming spaces for everyone. We explore common barriers, smart solutions, and how the right hire partner can help create truly barrier-free events.
When planning events these days, most organisers want to be inclusive. It’s not just a tick-box exercise anymore—it’s about creating barrier-free events where everyone feels welcome and comfortable. But while we often focus on things like ramps, signage, or hearing loops, there’s one aspect that’s still lagging behind a bit: chair and table hire.
That’s right—something as simple as furniture can be a major accessibility hurdle. From awkward layouts to furniture that doesn’t accommodate different needs, it’s a common problem that’s often overlooked. So, let’s unpack where the real challenges are and how event planners can make smarter choices when it comes to chair and table hire for inclusive events.
The overlooked impact of event furniture
Let’s be honest—when most people think about event hire, furniture is usually one of the first things to get booked and one of the last things to get much thought. You pick your quantities, pick your colours, maybe choose between round or rectangular tables… and that’s that.
But for attendees with disabilities or mobility needs, those decisions can make or break their experience. Low tables that aren’t accessible to wheelchairs, chairs without arms (or with arms that are too high), narrow walkways between rows—these all become barriers to inclusion.
What does accessible event furniture look like?
So what do we mean by accessible event furniture? It’s not about creating a separate section for “disabled guests”—it’s about designing spaces that work for everyone. That’s what barrier-free events are all about.
- Wheelchair-accessible seating: This means having gaps in seating rows or dining areas where wheelchair users can sit with their group, not at the edge of the room.
- Disabled-friendly chair hire: Think chairs with arms for support, wider seats for comfort, and stable frames that don’t slide around on hard floors.
- Inclusive table rental: Tables at a height that fits both standard seating and wheelchairs—so no one’s stuck craning their neck or reaching awkwardly.
When it comes to chair and table hire, these small changes can have a big impact.
Common barriers in chair and table hire
Let’s break down some of the most common pitfalls we’ve seen in the world of furniture hire:
1. Uniform furniture sizes
Most chair hire and table hire providers stick with standard sizes because it’s easier for transport and setup. But “one size fits all” rarely does. People come in all shapes, sizes, and needs—so why shouldn’t our event furniture reflect that?
2. Inaccessible layouts
Even if the furniture is technically “accessible,” it’s often placed in a way that creates new barriers. Tables crammed together with no space for wheelchairs to pass through? That’s a layout problem. Good chair and table hire should go hand-in-hand with thoughtful event design.
3. Lack of inclusive options
Many suppliers simply don’t stock accessible furniture. That’s why partnering with a company like easyEventhire, who understand the importance of inclusive table rental and disabled-friendly chair hire, is crucial.
Planning tips for barrier-free events
If you’re planning an event and want to do better, here are some quick tips to make your chair and table hire more inclusive:
- Ask for accessible options: Don’t assume they’re included. Check with your furniture hire provider about wheelchair-friendly tables, armchairs, or high-stability options.
- Leave enough space: Make sure there’s a clear path between furniture for mobility aids. Standard aisle widths might not cut it.
- Include everyone in every area: Avoid sticking accessible seating only at the back or sides. Place wheelchair-accessible seating throughout the space.
- Test it yourself: Try sitting in the chairs, navigating the layout, and reaching the table. If it feels awkward, it probably is.
Why accessible furniture matters
Accessibility isn’t just a moral or legal responsibility—it’s good business. Events that are inclusive reach more people, create better experiences, and build stronger reputations. And in a world where audiences are more diverse than ever, your chair and table hire decisions speak volumes.
Plus, let’s be real—it doesn’t take that much extra effort to get it right. Most of the time, it’s just about knowing what to ask for and choosing a supplier who cares.
What easyEventhire offers
At easyEventhire, we take inclusivity seriously. Our chair and table hire options are designed to meet a variety of needs. Whether you’re hosting a conference, a wedding, or a public community event, we’ve got:
- Wheelchair-accessible dining and banquet tables
- Armchairs for extra support and comfort
- Flexible seating plans that can adapt to your venue
- Quick, reliable event hire services with delivery across the UK
We’re not just about ticking boxes—we’re about creating welcoming, inclusive spaces with smart, practical solutions.
Real inclusion means everyone’s comfortable
It’s not enough to have a ramp at the door if your furniture isn’t fit for purpose. Chair and table hire should be part of the bigger accessibility conversation. Because nobody wants to feel like an afterthought.
Let’s start thinking beyond just function and really design events that feel good for everyone. Whether someone’s walking in with a wheelchair, a cane, or a pushchair—they deserve a seat at the table. Literally.
In conclusion: Furniture shouldn’t be a barrier
In the grand scheme of event hire, chair and table hire might not seem like the most exciting thing to worry about. But it’s one of the areas that can quietly create the biggest challenges—or open the biggest doors.
Next time you’re planning an event, take a minute to think about the details. Ask about accessible event furniture. Prioritise inclusive table rental and disabled-friendly chair hire. Make space—physically and emotionally—for everyone to be part of your event.
Because at the end of the day, an inclusive event isn’t just about who you invite. It’s about whether they can sit, eat, and enjoy like everyone else.
Looking for help getting it right? Give easyEventhire a shout. We’ve got the chair and table hire options—and the friendly advice—you need to make your event truly inclusive.
