Address the typical hurdles faced when hiring wine glasses, such as matching styles with your event’s theme and ensuring you have enough on hand for large guest lists. Find practical solutions to keep your event running smoothly.
Hiring wine glasses for your event can present various challenges, from matching styles with your event’s theme to ensuring you have an adequate supply for all guests. Here are practical solutions to address the most common hurdles and ensure your event runs smoothly.
1. Matching wine glass hire styles with event themes
Challenge: Finding wine glasses that match the aesthetic and theme of your event can be challenging, especially if you have a specific decor scheme in mind.
Solution: Choose a rental company such as easyEventhire that offers a wide variety of wine glass hire styles, from classic to contemporary. Discuss your event theme with us to find wine glasses that complement your decor. Clear glassware is versatile and suits most themes, while coloured or patterned glasses can add a unique, luxurious touch for themed events.
2. Ensuring sufficient quantity
Challenge: Calculating the right quantity of wine glasses can be tricky, especially for larger events where guest numbers can fluctuate.
Solution: Use a rule of thumb of at least two glasses per guest to accommodate different wine preferences, and ensure replacements are available. Consider renting a few extras to account for unexpected breakages or last-minute additions to the guest list. Remember that specific wine glasses are used for different types of wines, so consider what you are planning to serve and choose white wine glasses or red wine glasses, or both!
3. Budget constraints
Challenge: Balancing quality and quantity within your budget can be a concern when hiring wine glasses, especially for large events – we all have budgets to work to!
Solution: Shop around and compare quotes from multiple rental companies to find the best value for your budget. Consider opting for standard glassware rather than premium options if cost is a significant factor. Some suppliers offer discounts for bulk orders or packages that include other rental items. Check out our Savoie range of wine glasses for hire for cheap glassware hire, and our Invitation range of glassware as a higher end alternative.
4. Transportation
Challenge: Transporting fragile wine glasses safely to and from the event venue poses a risk of breakage.
Solution: Ensure that your chosen glassware rental company provides delivery and pickup services to minimise the risk of breakage during transit. Remember, the wine glasses are not your responsibility until you sign for them! Handle glasses with care during setup and clean-up to avoid accidents.
5. Cleaning and maintenance
Challenge: Cleaning and maintaining a large number of wine glasses before and after the event can be time-consuming and labour-intensive.
Solution: Confirm with the rental company whether they provide cleaning services as part of the hire agreement, such as the return dirty service available at easyEventhire. If not, allocate sufficient time and designate staff to wash and polish glasses before returning them. Use a gentle, non-abrasive detergent to maintain the glasses’ clarity and shine.
6. Speciality glassware hire requirements
Challenge: Some events may require specific types of wine glasses, such as stemmed vs stemless or different sizes for red and white wines.
Solution: Discuss your requirements with the rental company to ensure they can provide the necessary specialised glassware. Opt for versatile options that can accommodate different types of wines to simplify logistics and ensure guest satisfaction. The last thing you want is to be hiring from multiple companies, as this will push up your overall costs, so look for a one-stop shop when it comes to wine glass hire and more.
7. Last-minute changes
Challenge: Dealing with last-minute changes in guest numbers or preferences can affect your wine glass hire plans.
Solution: Maintain open communication with the glassware rental company leading up to the event. Confirm their policy on adjustments to the rental order and enquire about their flexibility in accommodating changes. Rent a few extra glasses as a buffer to handle unforeseen adjustments comfortably.
8. Environmental considerations
Challenge: Hosting a sustainable event while using disposable or single-use glassware may conflict with environmental values.
Solution: Opt for wine glass rental companies that offer eco-friendly options, such as reusable glassware made from recycled materials. Discuss sustainability practices with the supplier and enquire about their glassware disposal and recycling policies post-event. Here at easyEventhire, for instance, we offer ‘normal’ glassware as well as reusable cups for large scale events.
9. Ensuring glassware quality
Challenge: Ensuring that rented wine glasses are of high quality and free from defects is essential for serving guests.
Solution: Inspect the glassware upon delivery to verify its quality and condition. Report any defects or damages to the rental company immediately to arrange replacements. Choose reputable suppliers such as easyEventhire known for their commitment to quality and customer satisfaction.
10. Liability for breakages
Challenge: Managing liability for broken or damaged wine glasses during the event can be a concern.
Solution: Review the rental company’s policy on breakages and damages outlined in the hire agreement. Consider opting for a damage waiver or insurance offered by the supplier to cover accidental breakages. Encourage careful handling of glasses and provide adequate supervision during the event to minimise risks.
In essence, wine glass hire should be simple, affordable and hassle-free, and by working with a reputable glassware rental supplier such as easyEventhire, you can have peace of mind that you are putting your faith in the hands of the experts. With this in mind, therefore, don’t hesitate to browse and hire today – we’re here to help!
