Access your definitive guide to marquee event equipment, from structural elements to finishing touches. Learn how to calculate requirements accurately and create contingency plans that account for every scenario.
Planning a marquee event is an exciting challenge, offering you complete flexibility to design a space that perfectly suits your occasion. Whether it’s a wedding, corporate function or private celebration, there’s a lot to think about beyond just the marquee itself. From flooring and lighting to catering equipment and tableware, having the right setup is crucial for a smooth-running and memorable event. That’s where event equipment hire comes in – giving you access to all the essentials without the hassle of sourcing everything separately.
The essentials: Building your event from the ground up
A marquee gives you a blank canvas, but that also means starting from scratch with everything you need to create a functional and comfortable space. One of the first things to consider is flooring. While some venues provide a level surface, others may require specialised marquee flooring to ensure stability and comfort underfoot. Wooden or carpeted flooring not only looks great, but also helps define the event space, making it feel more polished.
Then comes the seating and dining setup. Whether you’re opting for traditional round banqueting tables, rustic trestle tables or a more relaxed lounge-style seating arrangement, event equipment hire gives you the flexibility to match your vision. Comfortable, stylish chairs are just as important – guests will be seated for a significant portion of the event, so making the right choice matters.
A dance floor is another must-have for many marquee events. Whether it’s an elegant white floor for a wedding or a classic black-and-white chequered style for a corporate event, hiring the right dance floor ensures that guests have a designated space to enjoy the evening. And let’s not forget the stage for a live band or DJ – something that’s often overlooked in early planning, but is key for creating the right atmosphere.
Dressing the space: Lighting, décor & tableware
One of the biggest advantages of hosting a marquee event is that you get to design the interior exactly how you want. Lighting plays a massive role in setting the mood – fairy lights, chandeliers, LED uplighters or festoon lighting can completely transform the space. Depending on the time of day and style of the event, a combination of ambient and task lighting ensures the perfect balance between practicality and aesthetics.
When it comes to table settings, event equipment hire makes it easy to get everything you need, from high-quality table linen to elegant crockery, glassware and cutlery. Rather than relying on mismatched pieces from multiple suppliers, hiring tableware ensures a cohesive, professional look across the entire setup. And for added luxury, decorative touches like centrepieces, chair covers, or themed props can really elevate the overall design.
Behind the scenes: Catering & refrigeration hire
While much of the focus is on the guest experience, a marquee event also requires a well-equipped behind-the-scenes area for caterers and event staff. If your catering team is working onsite, they’ll need access to essential kitchen equipment such as ovens, hot cupboards, food preparation surfaces and even refrigeration. Refrigeration hire is particularly important, especially in the summer months, ensuring food and drinks remain at the right temperature throughout the event.
Many caterers will have some of their own equipment, but larger events often require additional capacity. Event equipment hire allows you to supplement their setup with everything from serving stations to bar counters, ensuring seamless service from start to finish.
Contingency planning: Expecting the unexpected
One of the most important aspects of planning a marquee event is having a solid backup plan. Weather is the biggest variable, so ensuring you have the right heating or cooling solutions is essential. Patio heaters help keep guests warm in the evening, while fans or air conditioning units can be a lifesaver on hot summer days.
Power supply is another key consideration. Marquees often require additional power sources for lighting, catering and entertainment, so hiring a reliable generator ensures that everything runs smoothly. Likewise, portable restrooms may be necessary for events in more remote locations – another factor to consider when planning your setup.
Why event equipment hire is the smart choice
Rather than purchasing everything outright, event equipment hire allows you to access top-quality furniture, catering supplies, lighting and more – without the stress of sourcing, storing, or maintaining it all. At easyEventhire, we provide a seamless, nationwide service, ensuring you get everything you need at an affordable price. Whether you’re planning a large-scale wedding or an intimate gathering, our expert team is on hand to help bring your vision to life.
With the right event equipment in place, your marquee event will be both beautiful and practical, creating a space that’s perfectly suited to your special occasion. Let easyEventhire take care of the details, so you can focus on enjoying the moment. Get in touch today and start planning with confidence!
