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How far in advance should I book tables and chairs for a big party?

Check out this article about chair hire nationwide, and which events call for which chair types!

Always give yourself plenty of time when it comes to table and chair hire, and other rental equipment for parties!

table and chair hire

Planning a party can be great fun. Or, it can be stressful. Depending upon which side of the fence you sit, one thing is for sure – you need to start planning early, as there will be a huge list of things you need to organise, no doubt. The more time you can give yourself, the better prepared you will be. Create a tick list to keep yourself organised and on track, along with a budget – it’s far too easy to get carried away and overspend!

The amount of planning and preparation time you’ll need also depends very much on the size and scale of the party you are planning. If it’s a small birthday party in the back garden, then it can be done in days. If it’s a huge corporate Christmas party at a large event venue or arena, then you’ll need months. Larger events need more equipment. Therefore, the longer you will need – simple.

Table and chair hire for events

When it comes to table and chair hire – and, in fact, any event furniture hire – the message is relatively clear: always book as far in advance as possible, especially at peak times. By this, we mean that the events industry typically sees peaks and troughs, with the peaks being summer and Christmas, when demand is high for rental equipment due to the sheer volume of events and weddings taking place. Think about it for a moment – how many events do you go to in the middle of January? Probably not many. But come the summer and Christmas, then there’s lots going on!

The best, most seasoned event professionals will realise this and, as soon as their event date is in the calendar, with a rough idea of how many people will be attending, they will be booking stock for their chair hire and table hire requirements. It’s worth noting that for big events, it’s always a lot easier to tweak numbers nearer the time – up or down – rather than leave everything until the last minute. The later you leave it, the more chance you have of being disappointed, either due to the fact of lack of stock and/or a lack of transport to be able to deliver you the equipment. Neither of these are ideal scenarios! Remember, whilst there are plenty of party furniture hire companies out there, you’re competing with other event professionals for the same stock!

If you’ve been in the industry for a while, then the chances are that you’ll have a little black book full of contacts which you can call on. If you are new to the business, then a Google search to find table hire near you, and other furniture, is a good place to start. Failing that, ask around your network on LinkedIn, for instance, or even ask the venue where you are holding your event if they have a preferred supplier list.

In essence, therefore, always book as far in advance as possible. This gives you maximum chance of creating the event you want, with the equipment you want, to the level of finish you want. And, ultimately, that’s what we’re all striving for.

Of course, when the time comes, we’d like to think that you’ll pay us a visit right here at easyEventhire, where our range of event tables and chairs, and other event furniture, is second to none both in terms of range and price. You can order online 24/7 and put your faith in the hands of the experts. We very much look forward to working with you on your upcoming event or occasion!

Simon has a wealth of experience in the events industry having spent over 20+ years dealing with clients on major projects. With a particular interest in the sports and hospitality field, Simon is regularly asked to attend seminars, conferences, and other events to share his expertise and knowledge with others within the industry. Linkedin Profile